Nowadays, there are all sort so people ready to steal your company’s secret documents, whether these are simply essential documents every business must have, or trade secrets your rivals would love to have. Managers are aware that they need to keep these safe, but what is safe?
The main reason for storing documents, etc, offsite is that so long as you choose an establishment with purpose-built self-storage, you need not worry about losing everything in a fire. Of course, fires don’t happen that often, but they are still a risk, and the fire may not even start in your own building. Another risk is theft. You need some offsite document storage. But where? Who can you trust to run it? What would they do if someone entered the building intent on stealing the documents?
The answer is to find a purpose-built secure storage facility, where you can be sure that the buildings are fire-resistant, that the documents are under lock and key, with the key being held on your premises, and that all the storage units and the building itself are fire-proof.
In Ireland, this is a problem just as it is in the USA and the UK, although the crime level is somewhat lower. Actually, there are quite a few companies offering business storage in Dublin with document archiving and secure shredding has been available for some years, and is used by a number of large companies.
The sort of service you require is one that has purpose-built storage, with standard size storage rooms, so that should you find your first one is too small, you can rent a second. Also, it is an advantage if they can carry out secure shredding for you, as this avoids the necessity of transporting the documents elsewhere to be shredded. However, you do need to assure yourself that the shredded documents are got rid of in a secure way. Take these features into account, and you will improve the security of your firm and sleep better at night knowing that you have a storage system being looked after by experts.